In our modern era of information saturation and instant communication, it is easy to fall into a habit of abbreviating everything and sending messages as soon as the thought strikes us. While this might be fine for texting friends, it’s very unprofessional to adopt these styles for work-related communications. Even here at Labor Solutions, we sometimes receive emails that are terribly casual in their construction, so we’d like to offer a few tips on email etiquette.
Present Your Message Professionally
The thing to keep in mind when composing an email for work is that this communication is another digital representation of you yourself. You wouldn’t fill your LinkedIn profile with references to wild weekend antics, and your business emails shouldn’t read like a note passed between teenagers. Keep it adult, appropriate, and professional.
Remember that everyone is busy. You wouldn’t be pleased with a co-worker who called you every 10 minutes with simple questions. The same applies to email. Collect your thoughts and craft a message that either conveys all the points you need to make or requests a call or meeting to go over those details verbally. Generally, it’s best to keep emails brief.
It should go without saying that you should use the proper conventions of language in work emails – good grammar, spelling, and syntax, no slang or “text speak.” You don’t need an English degree to send an email, just don’t be lazy.
Finally, make use of those features specific to emails, but do so wisely. The subject line should be concise and clear. Don’t CC everyone in the office or “Reply All” unless everyone truly needs to receive what you are sending. Use an auto-signature for consistency, and don’t forget to actually attach those attachments!
We hope these tips from Labor Solutions help you add some polish to your online presence.
Send Us an Email
The staff of Labor Solutions is always just an email away anytime you need assistance with your job search, so please reach out via email, phone, or just stop by the office.
